How to Leave a Message on an Answering Machine

How to Leave a Message on an Answering Machine

Step 1

Begin speaking immediately after the beep. No one wants to listen to dead air, so jump into stating your message right away.

Step 2

Start by giving your name. It is not wise to assume that the person will automatically know that it is you. Answering machines can distort voices and make it hard for the person to ascertain the caller.

Step 3

Leave a brief description of the reason that you are calling. They do not need to hear a litany of details, keep it brief and to the point. A simple “I was calling to confirm dinner on Saturday” will suffice.

Step 4

Speak your phone number clearly. If you need to leave a call back number, avoid rushing through the numbers. You may want to repeat the phone number again to make ceirtain Ihat they hear it correctly.

Step 5

Choose a closing. It is rude to hang up without stating some type of closing. A couple of options that you can choose froni are I look forward to hearing from you" and Please, call me as soon as you are available .