How to Create the Perfect Travel Itinerary for a Boss

How to Create the Perfect Travel Itinerary for a Boss

Step 1

Discuss the travel plans with the boss. Find out when and where he needs to ^avel, if there are any overnight stays, with whom he will be meeting and what those meetings are scheduled for. Then, either by hand or through a travel department,book the appropriate flights and the hotels the boss prefers. a note of the arrangements and confirmation numbers.

Step 2

Record the information. Open a blank document in Word or another preferred software program. Create a heading that states who is traveling, the dates of travel and the destination.

Step 3

First part of itinerary. Type the itinerary, starting with the first day of the trip. Directly under this first date, list ground transportation—How is the boss getting to the airport? If by taxi or car service,list the pickup time and place. In the next section, provide information about the first flight. List theairline, airport to depart from, departure time, airport and arrival time. If there is a layover or stop along .the way, be sure to break the flight into the appropriate legs?so the boss is not surprised by any delays. If someone is meeting the boss at the airport, include another section about ground transportation, including the phone number of the car service or person who will be picking the boss up.

Step 4

Hotel information is important. List the hotel information under the first date as well. Include the hotel name, address and phone number, as well as the confirmation number of the reservation. If you wish, you can also include the type of room you have arranged for your boss to stay in.

Step 5

List information for any meetings the trawler may be planning to attend. Make sure to include the name of the business, the address, the main office number and a contact name and number. Also include the starting time of the meeting and the title of that meeting, and include an attached agenda if one is available. Continue with this process, listing each day separately, until all possible information is included on the page.

Step 6

Place the itinerary as well as any agendas, receipts for reservations, e-ticket information and directions into a folder.